This crucial team member oversees regulatory and statutory commercials and financial matters between the stakeholders of company namely Government, Vendors, Manufacturers, Customers, Suppliers, Staff Members to keep compliance from us and to us.
She/He is a core member of executive team that works wth the management and the Chartered Accountant.
It is expected you understand the principles of accounting such as ledgers, statements and registering factual data to match with other parties.
Preparation of Sales Invoice, Delivery challan for customers and Receiving goods from supplier into the books with Serial No. Including E-Way bills process.
Keeping a regular audit by count per quarter, organizing the store with labelling boxes to assure correct stock always = bill receipt less invoice shipment available.
Access to bank app online and regulatory process of funds transfers management.
Zoho Books app provides a standard double entry system based on entity, chart of account, and amounts, making it easy to manage and organize data with little effort.
We expect the profile to know English firsthand and not be using translator between English and Hindi for day-to-day communications. To speak with our stakeholders in India and abroad in English fluently.
What you work on, how you do it, what you do, and who all you work with.
You will work on Zoho Books of Accounts that allows a complete range of ERP from Books, Inventory, Journal, Bills, Invoice, Banking, Reporting to Expense and Project Management.
Zoho Books
Correct email protocol, grammar, addressing people with respect, and tracking and recording receipts.
Writing related to third parties as banks, customs, or as needed on company letterheads with correct spellings.
Working on spreadsheets to organize ledgers, organize data and create calculations to arrive at key results.
Accessing Gov sites as E-Way, GST, Income Tax (PAN, TAN) to file statutory payments and access challans.
For receipt of goods and services from local suppliers and import foreign shippers in foreign currency matching ledger “with approval” of PO.
Understanding our HS Codes list, and using the same for creating items, adding picture and name with selling price into inventory with approval.
Compliance to be met in GST filing in Zoho Books matching gov data as a well chart of accounts matching every filing quarter with input and output associated.
Is beyond expense registration, to assign expense to project cost accessible immediately, pre-approval on helpdesk, with authentic bills proofing.
Is a core part of import process applied by Gov on bill of entry (BOE) that has a special process of accounting and matching COA headers.
Related to gateways as PayU and Razorpay that collect funds from orders and transfer to the bank account after deducting the fees with GST applied.
For both advance funds and apply to invoice, allowing credit till delivery. Both for payments made, advance issued for goods and received by company.
Understanding and application provides a clear/er picture of the business to investors. How to treat COA accurately and mistakes to avoid.
E-Way bills creation for A and B part, from invoice outwards to Bill of Entry import inwards, on both Zoho books and Eway portal.
Regular bank statement matching the books by the amount, ref number, and entity both inwards and outgo. Avoiding suspense by capturing real time data.
To gather proof of invoice and bills by vendors by date, and coding to place in central ledger file and attached to the vendor orders. Invoices mustn’t be empty.
Regular vendor dealings by phone, email, and direct from finance dept, to matching ledgers, or follow up on contracts placed for goods/ service delivery status.
Dealing with expenses and contract running office from phone to leased internet, electricity, rent, to maintenance. And assuring things are closed on time.
Working with company’s C.A. for statutory liabilities, filing of tax returns, accessing the challans for various parties, and coordination for company related actions.
With daily updating of records, assuring the investors have access to correct reports and ledgers any time verified.
A tab on “charges” applied by vendors, banks, fees out of usual, or discrepancy in our calculations and verify of its legality factualness.
Invoicing of Sales Orders frozen to match doc items, serial number, and real goods processing with labeling, signatures and insurance in order. Apprising customers of order status end to end.
Inventory Worksheet every month as report signed off by the commercial manager, and store executive. Storage of goods with labels in well organized system.
Providing warranty information of sold goods under invoice terms, with serial number, audit of warranty seal in place and video proofing.
Keeping a track of orders in play, the payments recorded immediately to account and reminding of balance well before hand.
Calculating staff salaries based on time and date approved by admin and knowing the calculation process.
Sending TDS Challans / Forms to all the deducted parties immediately on receipt from C.A. And following up with customers on pending TDS deducted to record.
Keeping handy all the latest company info on all elements to update for all the parties required in new account or modification setup requested.
Keeping account of petty cash and payments on jobs of company directly. Payment of maintenance and housekeeping.
Cargo companies are core part of our interaction who transport goods from foreign countries and clear customs for us. C.H.A. is clearing house agency.
Our partners that are the brand owners, under agreement who build and ship our sold products. We buy from them and pay to them in foreign currency.
These are the finance and accounting executives of vendors and customers who will deal with you to match their ledgers.
Office Staff will deal for various financial aspects of the work they undertake on our behalf, from visitation costs, proofs, small purchases to salaries.
Customer purchase dept. will connect for KYC, payments, invoice and details on delivery proofs.
Office suppliers are non-COGS, but that of expense and asset-based transactions. Including office groceries, leased lines, internet, phone.
Dealing with housekeeping staff, garbage collection, disposal of scrapped items, electrician, plumber payments for jobs.
Chartered Accountancy firm that manages our account for statutory obligations to be met on time. They have multi contacts for different aspects as tax, company etc.
Director and investors in company who you provide the service for, reports of company operations, financial policies and the signatory.
People who are awarded jobs for renovation, asset and furnishing of office, their orders, payments, proofs and recording the bills.
While the list is day to day, it is not wholesome and you will meet more stake holders in our business based on need and activities,
We will come back to you on email or WhatsApp with a meeting date as we need to meet in person before we take a call.
Apply for Commercial Manager